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Program and Operations Coordinator

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Classification: Professional, full-time employment
Benefits: Paid vacation, health and holidays, generous health insurance, long-term disability, life insurance, transportation deduction, and employee-contributed/ employer match 403b plan
Location: 4301 Connecticut Avenue, NW, Suite 404, Washington, D.C. 20008

Expecting Health was founded by a group of women with a simple idea: families deserve and should expect more – more support, more guidance, better health. Born from Genetic Alliance, a nonprofit organization rooted in 33 years of community-centered programming, Expecting Health aims to alleviate the fear and confusion women and families often face with confidence and agency to make the best healthcare decisions. We do this through the power of relationships; convening the top experts; working with key leaders in health; shares science-based and policy-informed information that reflects the lived experiences of individuals and their families; and engaging with families and communities at the center of the conversation.

General Position Overview:

Expecting Health is seeking a highly motivated, organized, and goal-oriented Program and Operations Coordinator to support programmatic and administrative activities for our reproductive, maternal, and child health initiatives. The Program and Operations Coordinator will support activities related to health promotion, family and community engagement, awareness building campaigns, providing staffing support to committees, translating research findings into public friendly information, and more. The ideal candidate is a natural organizer and connector. The ability to work with a range of stakeholders and be self-directed is essential. The position requires interpersonal and organizational skills, independent judgment, careful attention to details and deadlines, and the ability to work in a team-oriented environment. The successful candidate must be professional, resourceful, comfortable taking initiative and anticipating the needs of others as they will be collaborating with many team members.

Responsibilities:

  • Perform a wide range of programmatic and administrative tasks, including scheduling internal and external meetings and conference calls; creating, updating, and maintaining programmatic documents including timelines and notes; managing and tracking inventory of mailings; and other related tasks
  • Provide support for meetings and conferences calls, including preparing and disseminating materials, drafting meeting notes, and disseminating meeting summaries
  • Create and format tables, charts, presentation slides and other graphics
  • Maintain and update Web sites, online tools, and databases
  • Provide logistical support for meeting and webinar activities, including drafting invites to meeting attendees and speakers, tracking RSVPs, coordinating travel and lodging arrangements for participants, preparing and disseminating materials, and other key meeting logistics
  • Respond to inquiries and requests, including written, electronic and verbal communications
  • Strong organization skills and close attention to detail required, capable of prioritization, and both detail-and deadline-oriented
  • Conduct research on content specific topics and other administrative activities as needed
  • Must possess good judgment and discretion with confidential and sensitive information
  • Must possess the poise, capability, and professionalism to represent the organization exceedingly well while work closely with high-level officials as well as public stakeholders

Qualifications:

  • High School Degree required, Bachelor’s degree from accredited college or university preferred
  • Minimum of two years administrative/program support experience, including managing calendars and coordinating travel
  • Excellent interpersonal, written, and verbal communication skills
  • Strong proficiency in MS Office (Word, PowerPoint, Excel, Publisher)
  • Basic knowledge of website content management systems and newsletter or other communications software preferred
  • Professional interest in health, genetics, advocacy, or communications is desired, but not required
  • Experience anticipating, balancing, supporting, and prioritizing the needs of multiple projects and team members
  • Strong attention to detail
  • Ability to produce independently and work well with a team
  • Ability to effectively handle a rapid pace of activity, diverse tasks, and frequently changing priorities
  • Mature and enthusiastic, with a positive outlook and “can-do” attitude
  • Ability to anticipate and solve problems independently
  • Strong organizational and time management skills with experience maintaining a system of tracking, monitoring, and prioritizing tasks and projects

How to Apply:

Interested applicants should send a cover letter, resume, and professional writing sample to info@expectinghealth.org with “Program and Operations Coordinator” in subject line.

No Phone Calls Please
Start Date: ASAP

Please note that only those individuals whose qualifications match the current needs of the organization will be considered applicants and will receive responses from Expecting Health.

Expecting Health is an equal opportunity employer.

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4301 Connecticut Ave NW, Suite 404, Washington DC 20008-2369 | Tel: 202.966.5557 | Fax: 202.966.8553 | EIN 52-1571905

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